2021 SLC Annual Meeting
Frequently Asked Questions
What is the SLC Annual Meeting?
The Annual Meeting of the Southern Legislative Conference is the largest regional gathering of state legislators, legislative staff, policy experts, and governmental officials and is convened as the focal point and culmination of the SLC's yearly activities. Throughout the year, programs administered by the Southern Office and the SLC allow policymakers to share knowledge in their area of expertise with colleagues from across the South. By working together, through the forums created by the Southern Office and by participating in SLC standing committees, Southern state policymakers are able to speak in a distinctive, unified voice to address issues that affect their states and the entire region.
The meeting also provides policymakers with an opportunity to share their experiences with others facing similar issues across a broad spectrum of state government policy issues. Regional and national policy experts address an array of topics germane to the Conference's six standing committees, which serve as the foundation for policy discussions. In addition to the substantive programs, the Annual Meeting shines a spotlight on the Host State's year-long planning to accommodate members from across the region with special activities and events unique to both the host city and state.
What is the format for the SLC Annual Meeting?
|Morning||Staff Workshop||Policy Programs||Policy Programs||Closing Plenary||Departures|
|Day||Executive Committee Session||Policy Programs||Policy Programs||Committee Site Visits|
|Evening||Opening Reception||Family Night||Incoming Host State Reception||Reception and State Dinner|
Do I need a registration confirmation number?
No, attendees simply give their name at Annual Meeting Registration on site to check in and receive meeting materials and credentials.
I have registered for the Annual Meeting. Are my guests and I automatically registered for the guest tours or youth program?
No, please visit the host state website to register for the guest and/or youth programs.
Is there a single day rate for the Annual Meeting?
Yes, the SLC offers a single day rate of $100 for legislators and legislative staff and $200 for all other attendees. However, attendees cannot pre-register for this rate. Registration for the single day rate must be done on site.
How can I make a hotel reservation?
A registration for the Annual Meeting must be submitted to secure discounted hotel room rates. Discounted hotel room links will be sent to the email address submitted with the Annual Meeting registration.
I have registered for the meeting. Am I guaranteed conference housing?
No, registration does not guarantee conference housing. Your registration confirmation email includes links to reserve hotel rooms at the discounted hotel room rate.
Is parking available at the hotel?
The Grand Hyatt Nashville currently only offers valet parking for $45 per day.
Is there an advantage to booking hotel rooms early?
Yes, as we cannot guarantee housing, and room availability may become limited, we recommend booking hotel rooms as early as possible.
Whom do I talk to about changing or cancelling a hotel reservation?
Please contact your hotel directly to change or cancel a hotel reservation.
If I book a hotel room outside the designated conference hotels, will conference transportation be available from my hotel?
No, conference transportation will be provided only at conference hotels.
I am arriving on Friday, July 9. Can I receive the discounted hotel room rate on my Friday night hotel reservation?
A certain number of rooms are available at the discounted hotel room rate for Friday, July 9. Discounted hotel room reservation links will be sent to the email address submitted with the Annual Meeting registration.
What is the final day to check out of the conference hotels?
The final day to check out of the conference hotels is Wednesday, July 14. This day is for departures only. The final full day of programming is Tuesday, July 13.
Can my organization book hotel rooms by block?
No, hotel rooms must be reserved individually.
Do I need to be a member of a committee to attend its sessions?
No, all publicized SLC committee sessions are open to all registrants regardless of formal committee appointments or affiliations.
How are committee officers elected?
Each SLC standing committee elects a chair and vice chair during the SLC Annual Meeting during one of their standing committee sessions. Committee chairs may serve a maximum of two consecutive one-year terms. Candidates for the officer positions must be appointed members of the respective standing committee. Interested candidates should express to the respective standing committee staff liaison their interest prior to the convening of the SLC Annual Meeting.
What sessions can staff members attend?
Staff members are welcome to attend all publicized SLC committee sessions, regardless of formal committee appointments or affiliations. In addition, we encourage staff to attend the Staff Workshop and the Legislative, Executive and Judicial Staff Networking Reception held on Saturday, July 10.
What are committee site visits and how do I sign up?
On the final day of substantive programming, Tuesday, July 13, legislator and staff attendees have the opportunity to visit sites pertinent to select SLC committees. Sign up is done on a first-come, first-serve basis while on site at the meeting, in the SLC Policy Office or during committee sessions.
Will any meeting sessions be held on Wednesday, July 14?
No, there will be no meeting sessions or events on Wednesday, July 14. This day is for departures only. The final full day of programming is Tuesday, July 13.
How can I receive CLE credits for attending committee sessions?
Attending substantive committee sessions may qualify for Continuing Legal Education credits for state government officials and staff in SLC member states. Substantive committee sessions are identified with a superscript CLE following the session title. Forms and instructions are available at the CLE table, located by Annual Meeting Registration. Please note that CLE credits are not guaranteed, and that qualifications vary by state.
How do I sign up for the guest tours or youth program?
Please visit the host state website.
Whom can I contact with a question about the guest tours or youth program?
Please visit the host state website.
Can guests and youth attend the State Dinner?
Guests age 18 and older are welcome to attend the State Dinner; however, we strongly encourage attendees age 17 and under to attend the youth activity organized for that same Tuesday evening.
What is the suggested attire for committee meetings?
Attire for committee meetings is casual or business casual.
What is the suggested attire for committee site visits?
Unless otherwise indicated, attire for committee site visits is casual.
What is the suggested attire for the State Dinner?
Attire for the State Dinner is business formal.
What is the suggested attire for family and guest activities?
Attire for family and guest activities is casual unless otherwise indicated. Please visit the host state website for more information.